Pasha Kintai is designed for "fixed-schedule attendance" — where employees clock in and out at the same time every day. Please check the tables below before getting started.
Supported Work Styles
Work Style
Supported
Notes
Fixed Hours (Day Shift)
✔
Best fit — same start/end time every day
Part-time / Short Hours
✔
Set shorter regular hours in Work Rules
Custom Start/End Times
✔
Freely set start/end in Work Rules
Night Shift Work
✔
Auto-calculates night hours (22:00–05:00)
Holiday Work
✔
Tracks holiday flag and holiday work hours
Early OT / Late / Early Leave
✔
Auto-detects differences from start/end times
Mid-Leave (Excess Break)
✔
Auto-calculates break time exceeding standard
Unsupported Work Styles
Work Style
Reason
Alternative
Shift Work (Variable Hours)
Not designed for different start/end times each day
No support for core-time or monthly total hour overtime calc
Rotation Work (2/3-shift)
No shift pattern management
Discretionary Labor
No deemed working hours concept
—
Remote Work (Intermittent)
Multiple clock-in/out per day not supported
—
Running a shift-based workplace? Try Pasha Shift.
Just photograph your paper shift schedule — AI reads it automatically. Integrates with attendance management too.
Getting Started
A cloud service where you upload photos of paper timecards — AI automatically reads clock-in/out times and tabulates overtime, night work, and other hours in compliance with the Labor Standards Act.
Environment
Supported Browser
PC
Chrome / Edge / Safari / Firefox (latest)
Smartphone
iOS Safari / Android Chrome
Tablet
iPad Safari / Android Chrome
1
Access the Pasha Kintai URL
2
Sign up with "Sign in with Google" or create an account with email address + password
3
After your first login, the dashboard will appear
Item
Recommendation
File format
JPEG / PNG / WebP
Resolution
1600px or higher (smartphone photos are fine)
Tips
Shoot in a bright location with the full timecard visible
File size
No limit (auto-compressed)
How to Use
1
Enter basic info: Enter the year-month and employee name
Upload image: Drag & drop or use file select to upload the image
4
Run OCR: Click the "Upload & Run OCR" button — AI reads the timecard in 10–30 seconds
Most timecards are double-sided. Upload "Front" and "Back" separately in two uploads.
Timecards with highlighter markers (yellow, pink, green, orange) can be read without issues. AI automatically removes highlighter colors before OCR processing, so there is no need to erase markers beforehand.
Any standard timecard works. As long as the date, clock-in time, and clock-out time are written, both handwritten and printed cards can be read.
The dashboard shows the following information: • This month’s timecard count (uploaded sheets) • Registered employee count (active) • Sheets pending OCR • Trial days remaining (if on trial) • Recent import history (employee name, year-month, OCR status, confidence)
Shortcuts at the bottom: "Upload Timesheet," "Approve," "Employees," "Reports."
A screen showing each employee’s monthly attendance data in a list. Accessible from the "Monthly Employee View" tab in Attendance.
• Clock-in/out data listed by employee and month • Automatic duplicate/missing punch detection • Monthly total work hours, overtime, and night-work summary
Yes. In the OCR result detail screen, click "View Original Image" to see the uploaded source image. You can zoom in and out with pinch or mouse wheel — useful for checking handwriting.
Bulk Upload NEW
A feature for uploading multiple employees’ timecard images at once and processing them in one go — eliminating the need to upload photos taken at the site one by one. Access via the "Bulk Upload" tab in Attendance. Auto name detection is always on: AI reads names from timecards and matches them to the employee master.
1
Select the "Bulk Upload" tab in Attendance
2
Set the year-month and page type (Front / Back / Full) — these settings apply to all files
3
Drag & drop or click to select multiple image files
4
Click "Start Batch Processing" — up to 3 files are processed simultaneously
5
When all statuses show "Done," processing is complete. The sheet list auto-refreshes.
If uploading both front (1st–15th) and back (16th–end), run two separate uploads with different page types.
The sheet list can be filtered by month using the "Show month" selector. Click the "All" button to display sheets from all periods at once.
Status
Meaning
Pending
Waiting to be processed
Processing
OCR running (animated indicator)
Done
OCR succeeded. Employee name, count, and confidence are shown.
Duplicate
The same image is already registered. Please use a different image.
Error
Processing failed. Check the error message.
Delete errored files with the "×" button, fix the image, then re-add and process.
• In bulk mode, auto name detection is always ON. AI reads the name written on the timecard and auto-matches it to the employee master.
• If the name is already in the master: linked automatically • If the name is not yet registered: saved as "Pending Employee" — approve or reject in Employee Management
For manual employee selection on a per-upload basis, use the "Single Upload" tab.
⚠️ Important: Write the employee name on BOTH sides of double-sided timecards
In bulk upload, AI automatically identifies employees based on the name written on each image. If the employee name is not written on the back side, the system cannot determine whose timecard it is — it may be linked to the wrong employee or saved as an "Unregistered Employee," which may count toward billing.
Correct timecard format
Page
Required info
Notes
Front (1st–15th)
Name · Year-month · Attendance records
The name field is usually at the top of the timecard
Back (16th–end)
Name (required) · Attendance records
Make sure to write the name on the back side too
If the back side has no name
A
Write the name by hand on the back side before photographing (recommended)
B
Skip bulk upload and use the "Single Upload" tab to manually select the employee
Billing note: Images where the name could not be identified are processed as "Unregistered Employees." Go to Employee Management to re-link to the correct employee, or reject. Even if rejected, the OCR processing for that month counts as one use.
Review & Correct Results
Click the "Details" button in the sheet list to see the read attendance data.
Column
Description
Clock-in
Clock-in time
Clock-out
Clock-out time
Break
Break time (minutes)
Work hours
Actual work hours
Overtime
Hours exceeding 8 hours
Night work
Work hours between 22:00–05:00
Day type
Weekday / Paid leave / Holiday, etc.
Click "View Original Image" to compare with the uploaded source image.
1
Click the "Edit" button on the row you want to correct
2
Edit clock-in/out time, break time, and day type (weekday / holiday / paid leave / late / absence)
3
Click "Save" to confirm. The edit icon mark will be added
The original OCR-read value is retained in the system, so you can always verify the pre-correction value.
To fix row misalignment: If OCR assigned data to the wrong date, drag and drop rows to swap them. The dates stay fixed — only the attendance data is swapped.
Confidence
Meaning
Action
90%+
High read accuracy
Quick spot-check is fine
70–89%
Some uncertain characters
Focus check on handwritten parts
Below 70%
Possible image quality issue
Full verification — consider re-shooting
Employee Management
1
Select "Employee Management" from the side menu
2
Click the "Add Employee" button
3
Enter name, reading (furigana), department, employment type (full-time/part-time), hire date, etc.
4
Click "Save" to register. An employee ID will be assigned automatically.
Employee IDs are assigned automatically by the system. They appear in the employee dropdown when uploading timecards.
Click the "Deactivate" button for the relevant person in the employee list. Deactivated employees:
• Will no longer appear in the dropdown when uploading timecards • Will be excluded from billing calculation • Their past attendance data is retained as-is
They can be reactivated at any time.
Field
Notes
Employee ID
Auto-assigned number (cannot be changed)
Name / Furigana
Required.
Department
Optional. For internal management.
Employment type
Full-time / Part-time / Temporary, etc.
Hire date
Optional. Internal reference date.
Date of birth
Optional.
Address
Optional.
Phone number
Optional.
Email address
Optional.
Work Rule Settings
You can configure work rules from "Work Rules" in the side menu. There are two methods:
Method 1: PDF scan (recommended) Upload your work rules as a PDF file. AI will read the content and automatically set scheduled work hours, overtime calculation rules, etc.
Method 2: Manual entry Directly edit each item.
Category
Setting items
Scheduled hours
Daily scheduled start/end time, weekly scheduled hours
Break
Break start time, break duration (minutes)
Rest days
Specify weekly rest days (multiple allowed), annual holidays
Overtime
Daily overtime, monthly 60-hour overtime, holiday work, midnight work
Night work hours
Night work start time, night work end time
Night work rounding
None / 15-min unit / 30-min unit
Wage
Hourly rate, late deduction
When work rules are changed, OCR readings for sheets from that point onward will be recalculated with the new rules for overtime and night work.
Yes. On the Work Rules screen, you can review past changes in the "Change History" section in a timeline format.
• Date of change and who made it (operator) • Which items were changed and the before/after values • Version number
You can specify a future effective date to schedule a change in advance, or apply it retroactively to a past date.
Workflow Settings
A mechanism that allows employees to request corrections to attendance data, which an approver then approves or rejects. By keeping an approval trail, it increases the reliability of attendance management.
The workflow feature can be enabled/disabled by the owner. When disabled, managers can directly edit records.
1
Correction request: When attendance data needs correction, the employee submits a request with the correction content and reason
2
Approver notified: A pending approval notification appears on the approver’s dashboard
3
Approve/Reject: The approver compares with the pre-correction value and approves or rejects with a comment
4
Reflected: Approved corrections are automatically reflected in the attendance data
All requests, approvals, and rejections are recorded as audit logs and can be confirmed through the audit log screen.
Owners can change settings from the "Settings" tab in the Workflow screen.
Setting item
Description
Workflow enable/disable
When ON, correction requests require approval before taking effect
Auto-approval days
Automatically approve after the specified number of days with no response (0 = disabled). * This feature is planned for a future release
Paid Leave Management
A feature for centrally managing paid leave balances, granting, taking, and usage confirmation per employee.
What you can manage:
List view of paid leave balances for all employees
Leave granting (legal grant / special grant)
Taking leave (full day / afternoon / half-day before noon / hourly unit)
History log of grants, takes, expiry, cancellation, and adjustment
1
Click "Leave Management" in the side menu
2
Select the "Grant / View" tab
3
In the grant form, enter employee, grant days, leave period, and notes, then click the "Grant" button
If you set a leave expiry date, leaves that expire will automatically be recorded as "Expired."
1
Use the leave request form in the "Grant / View" tab
2
Enter employee, take date, take type, and notes
3
Click "Submit Request" to submit
Take type
Content
Full day
1 full day of paid leave
Afternoon half-day
Afternoon (0.5 day) leave
Morning half-day
Morning (0.5 day) leave
Hourly unit
Specified hours of leave (error if no scheduled hours are set)
On the Leave Management screen, check remaining leave for all employees in a list on the "Balance List" tab.
Displayed item
Description
Remaining days
Current leave balance (including hourly-unit leave)
Days granted
Cumulative granted days
Days taken
Cumulative taken days
Expiry date
Date of earliest expiring leave
Check leave event history per employee on the "History" tab of the Leave Management screen.
The following event types are recorded in the history:
Grant: New leave granted
Take: Leave taken (used)
Cancellation: Leave request withdrawn
Expiry: Leave lost due to expiration
Adjustment: Manual adjustment of balance
Reports & Export
1
Select "Reports" from the side menu
2
Select the year-month to export
3
Select export format (PDF / Excel / CSV) and download
Format
Description
Recommended use
PDF
One page per employee, Japanese font support
Submission to social insurance / filing / archiving / submission to accountant
Excel
Summary sheet + per-employee sheets
Wage calculation / editing / processing / payroll distribution
CSV
UTF-8 (with BOM), simple tabular format
Import to wage software / external system integration
Settings & Integrations
You can update information on the "Company Info" tab of the Settings screen (owner permission required).
Field
Notes
Company name
Used for display in reports
Representative name
For management reference only
Invoice number / Address
For management reference only
Phone number
For management reference only
Notification email (sub)
Address to receive notifications besides the main email
Role
What they can do
Owner
All features + billing management + workflow settings + approver designation
A feature that records all operations performed within the tenant. Accessible from "Audit Log" in the side menu.
Recorded operations
Examples
OCR import
Timecard image upload and OCR processing
Record correction
Manual correction of attendance data
Employee add/update
Changes to employee master
Workflow
Correction request / approval / rejection
Work rule change
Changes to work rule settings
Report export
PDF/Excel/CSV export
The audit log can be filtered by operator and action type. Useful for investigating past incidents.
From the "User Management" section in Settings (owner or admin permission required).
1
Enter the email address of the user to invite
2
Select a role: Admin / Approver / Employee
3
Click "Add User" — the invited user will receive a login email
What you can manage:
Change user roles (update permissions)
Remove users (exclude from tenant)
Click the language toggle button in the top-right header. Currently supports Japanese and English. The change applies immediately to all screens and is saved in the browser so the same language is used on your next login.
From the "Holiday Calendar Settings" section in Settings, you can choose which holiday calendar to display in the monthly attendance view.
Calendar
Content
Japan
Japanese national holidays
Thailand
Thai public holidays
Vietnam
Vietnamese public holidays
Supports holidays from 2020–2026. The selected holiday calendar is reflected in the date display of the monthly attendance view.
Security
A screen to view login history and security alerts within your tenant by month. Access from "Security" in the sidebar (admin or above required).
Useful for detecting unauthorized access and verifying account security.
Item
Description
Date/Time
Date and time of the login attempt
Email
Email address used for login
Auth method
Google / Email + Password
Success/Failure
Whether the login succeeded or failed
IP Address
IP address of the connection source
Device info
Browser and OS information used
A summary also shows success/failure counts, unique IP count, and unique email count.
A feature that automatically detects suspicious login patterns and displays them as alerts.
Severity
Meaning
Example
Critical
Immediate action required
Brute force attack detected
Warning
Review recommended
Login from a new device
Info
Informational
Concurrent sessions detected
Unresolved alerts show a count at the top of the screen. Click "Mark as resolved" once addressed.
Troubleshooting
Cause
Solution
Image is dark
Re-shoot in a brighter location
Image is blurry
Stabilize your phone and shoot without motion blur
Part of the timecard is cut off
Shoot so the entire card fits within the frame
Handwriting is extremely small or illegible
Handle with manual correction
There is a shadow across the card
Shoot under even lighting without shadows
Cause
Solution
Forgot password
Send a password reset email from the login screen
Cannot use Google Sign-In
Try registering again with email + password
"Authentication error" displayed
Clear browser cache and retry
Cause
Solution
"File format not supported"
Convert to JPEG / PNG / WebP
Upload stops midway
Check your network connection. Try using Wi-Fi.
"OCR processing failed"
Check image quality and re-upload
Cause
Solution
Overtime is not calculated
Check that "Daily scheduled hours" is correctly set in Work Rules
Night work hours show as zero
Check that clock-out time is past 22:00
Break time is incorrect
If break time is set, Labor Standards Act default rules apply (45 min for 6h+, 60 min for 8h+)
Overtime threshold not applying
Check the overtime threshold setting in Work Rules
Pricing
¥100/month per employee whose attendance is calculated — all features included. Only employees with attendance data calculated during the billing period are charged. Login users (managers, approvers, etc.) are unlimited and free. No initial fee, no additional charges.
Item
Content
Monthly fee
¥100 × number of employees calculated (excl. tax)
Billed for
Only employees whose attendance was calculated that month
When the subscription is expired, "Sheet detail view" and "Monthly employee view" will be blocked with ✕✕ marks. You can resume using them immediately by reactivating the subscription from Settings > Billing Management.
The subscription is in a state such as temporarily paused, cancelled, or payment failed.
1
Open "Settings" from the side menu
2
Check the subscription status on the "Billing Management" tab
3
If temporarily paused, click the "Resume" button. If payment failed, update your payment method via the Stripe portal.
All features are available during the free trial. If this message appears, your trial period has ended or there is a problem with your subscription.
You can pause with one click, and billing stops during the pause. Data is retained. Resuming is also one button click.
On the "Billing Management" tab in Settings (owner only), you can check and manage the following:
• Subscription status (Trial / Active / Temporarily Paused / Cancelled) • Billing cycle and usage count • Confirm next billing amount • Change payment method (redirect to Stripe portal) • Temporarily pause / Resume / Other operations
Pause & Cancellation
Simply click "Pause" in "Billing Management" in Settings. Billing stops during the pause and data is retained as-is. You can resume in one click.
Cancellation is possible. Please click "Cancel" in "Billing Management" in Settings. Data is retained for 30 days and can be downloaded during this period. After 30 days, data will be permanently deleted.
If you are not currently using the service but may use it in the future, we recommend "Pause" rather than cancellation.
Data is retained for 30 days after cancellation. During this period, you can resume the service or download your data (Excel / CSV / PDF). After 30 days, all data will be permanently deleted.
