Welcome to Pasha Kintai Help. Browse topics below to find answers about account setup, timecard upload, OCR review & correction, employee management, work rules, reports, and billing.

Getting Started

What is Pasha Kintai?
A cloud service where you upload photos of paper timecards — AI automatically reads clock-in/out times and tabulates overtime, night work, and other hours in compliance with the Labor Standards Act.
What environments are supported?
PC: Chrome, Edge, Safari, Firefox (latest). Smartphone: iOS Safari, Android Chrome. Tablet: iPad Safari, Android Chrome.
How do I create an account?
1. Access the Pasha Kintai URL. 2. Sign up with Google or create an account with email and password. 3. After your first login, the dashboard appears.

Uploading Timecards

How do I upload a timecard?
Open the Upload tab in Attendance and drag & drop your timecard image. Year-month, employee name, and card side are auto-detected in 30-60 seconds. Multiple images can be added at once.
What is the recommended way to photograph timecards?
Supported formats: JPEG, PNG, WebP, HEIC/HEIF. Recommended: 1600px or higher. Shoot in bright light with full card visible. File size limit: 20 MB per image.
Are there requirements for timecard format?
Any standard timecard works. As long as date, clock-in, and clock-out are written, both handwritten and printed cards can be read.
What is bulk timecard upload?
Upload multiple employees' cards at once and process them together, eliminating one-by-one uploads. Add multiple images in the Upload tab. AI auto-detects year-month, employee name, and side.
How does bulk upload work?
1. Open Upload tab. 2. AI auto-detects year-month, name, and side. 3. Drag & drop or select multiple files (up to 10 at once). 4. Click Start Batch Processing. 5. Images process one at a time (45-60 sec each). 6. When all show Done, complete.

OCR Review & Correction

How do I correct a misread?
1. Click Edit on the row you want to correct. 2. Edit clock-in/out time, break time, day type. 3. Click Save. The original OCR value is retained for verification.
What do the confidence badges mean?
85%+: High accuracy — quick spot-check fine. 70–84%: Some uncertainty — focus on handwritten parts. Below 70%: Possible quality issue — full verification or re-shoot.
What should I do if OCR read accuracy is low?
Re-shoot in brighter light if dark. Stabilize phone to avoid blur. Shoot so full card fits. Handle tiny/illegible handwriting manually. Avoid shadows—use even lighting.

Employee Management

How do I register an employee?
1. Select Employee Management. 2. Click Add Employee. 3. Enter name, reading, department, employment type, hire date. 4. Click Save. Employee ID assigned automatically.
Can I fill in employee information from a driver's license?
Yes. When adding or editing an employee, upload a driver's license photo and AI auto-reads name, date of birth, and address.
What is a "Pending Employee"?
When a name not yet in the employee master is detected on a timecard, it is temporarily saved as Pending. Go to Employee Management to approve, register new, or merge with existing.
What if the OCR-read name doesn't match an existing employee?
Unknown names are never auto-created. Sheets with non-matching names become Needs Review — use the clarification dialog to link to existing employees or register new on the spot.

Work Rules & Calculation

How do I set up work rules?
Go to Work Rules in the side menu. Method 1: Upload your work rules PDF—AI reads content and auto-sets hours, overtime rules, etc. Method 2: Manual entry for each item.
What is the attendance workflow?
A mechanism for employees to request attendance corrections, which an approver then approves or rejects. Keeps an approval trail for reliability. Can be enabled/disabled by owner.
What is the paid leave management feature?
Centrally manage paid leave balances, grants, takes, and confirmations per employee. Manage list view of balances, granting (legal/special), taking (full/half/hourly), and history logs.

Reports & Export

How do I export an attendance report?
1. Select Reports. 2. Select year-month to export. 3. Select format (PDF/Excel/CSV). 4. Download.
What are the differences between export formats?
PDF: One page per employee, Japanese fonts—for insurance, filing, archiving, accountant submission. Excel: Summary + per-employee sheets—for payroll, editing, processing. CSV: UTF-8 with BOM—for wage software import, system integration.
Can reports be saved automatically to Google Drive?
Yes. Connect your Google account via Google Drive Integration in Settings, and monthly reports auto-save to your chosen folder. Credentials stored encrypted.

Pricing & Billing

How does pricing work?
¥100/month per employee whose attendance is calculated. Login users (managers, approvers) unlimited and free. No init fee, no extras, credit card payment, no lock-in.
What features are available during free trial?
All features: timecard upload, OCR, bulk upload, detail view, manual correction, monthly view, employee management, work rules, workflow, report export, paid leave. When expired, detail and monthly views blocked. Reactivate to resume.
How do I cancel?
Click Cancel in Billing Management in Settings. After cancellation, you cannot view/download data—export what you need first. Within 30 days you can revive and data carries over.
Can I revive after cancelling?
Within 30 days, you can revive from Billing Management. Re-contract and your data carries over so you resume. After 30 days, revival is impossible and data deleted.
What happens to my data after cancellation?
Data retained for 30 days post-cancellation for revival purposes, but cannot be viewed/downloaded. Export data (Excel/CSV/PDF) before cancelling. After ~30 days, all data permanently deleted.

Troubleshooting

What if I cannot log in?
If you forgot your password, send a password reset email from the login screen. Try email+password if Google Sign-In fails. Clear browser cache if you see Authentication error.
Need more help?

Have a question not covered here? Contact us and we'll get back to you by email.